O365 SharePoint Top 5 Benefits for Managing Small Business Information Management

As part of the benefits of subscribing to Office 365, you will also have the opportunity to use SharePoint Online. SharePoint Online creates a level playing fields by offering enterprise services for managing company information to small and medium businesses that otherwise only available to big enterprises. Traditionally, you might think that in order to have enterprise level of managing information management, small businesses might shy away from the proposal because of the costing involved as well as the maintenance of maintaining the system. However, with O365 SharePoint, you will have the same benefits whether you have 10 users or 10,000 users.

1.       A feeling of home, Provide a Consistent User Experience
SharePoint interface looks very similar with Microsoft Office product interfaces. Having the ribbon on the top for the navigation as well as familiar position for most critical navigation, clients will feel at home using the platform. Administrator will not be spending training and time in using the platform and can spend more time for creating efficiency in business processes.


2.       Spend more time creating business opportunities rather than programming

You would think that having an enterprise platform will equal to high learning curve in learning and maintaining the platform. That is no longer the case. With SharePoint out-of-the-box workflows for initiating, tracking, and reporting common business activities, you can complete these activities without any coding. Furthermore, with O365 SharePoint, you will never have to worry a new version platform that will come out in the future.


3.       Spend less time with regulatory

How would you like to spend less time with auditors and regulators? SharePoint features include enterprise level document management system that includes document controls, security settings, storage policies, auditing policies and expiration actions for business records in accordance with compliance regulations. You can safely be reassured that your sensitive business information is properly controlled and managed efficiently. Therefore, reducing the litigation risk to your company.

4.       Finding information at fingertips

You are rushing for the next meeting in 15 minutes’ time and your boss is asking you to pull up some document from SharePoint without giving you the location as well as the file name. Here is where you can use SharePoint search that searches data in the title of documents, content of documents, in zip files and even pdf through searchable pdf or metatagged pdf. Features like query suggestions in SharePoint search improves the relevance of the results so you can easily find what you need.

5.       Having different platform integrating together to have a single platform

With O365 SharePoint, you will be able to build an open scalable platform with support for Web services and interoperability standards including XML and Simple Object Access Protocol(SOAP). Through the services, you can have integration with other platforms and programs.

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